Idea - Conference Room Scheduling 2.0
The outside of each conference room would have a posted QR barcode. The QR code would contain static information about the room such as the room name/id, location, etc.
Using a smartphone or tablet with QR barcode scanning capability (iPhone, iPad 2, Android, etc.), an individual could walk up to the room and scan the code. The code would prompt the device to forward the necessary room information to an internally hosted site. The site would be designed to accommodate mobile use and appear as a native application for the given device. It would be fully integrated with the back-end scheduling system (Google Calendar, Exchange, etc.). The user would be presented with the following options:
- View topic of active meeting (if not marked as private)
- View active meeting attendees (if not marked as private)
- View room schedule for day, with open spots available with button to reserve.
- Book a room on-the-spot simply by clicking a spot that is available
- Invite others to join your meeting (using contacts on device or LDAP to look up in company directory)
- Provide link to the closest room that is currently available and offer to reserve if acceptable.
- Show floor map of meeting rooms with current location highlighted, and some indication of the rooms that are currently available (or available soon) within a 100ft radius.
- If the person scanning the code is also the meeting organizer, they will be presented with options to update, cancel, or send out reminders to others attending.
- etc...Features could go on and on
Benefits of this idea:
- Users don't need to go through the tedious process of pulling up a scheduling program, searching for a room, booking it, finding another room available, etc.
- Users can still schedule rooms from their PCs as usual, but now have the added benefit of scheduling a near-by room on the fly
- Nearly everyone in a technology workplace has a smartphone these days with QR code scanning capability
- No hardware to hang outside meeting doors such as done with other similar systems
- Most if not all functionality would be managed by the back-end system, allowing maximum flexibility in providing updates and maintenance of the system
Thoughts? Worth developing?
- John (http://manganlabs.com)