Create Objective Type Questions in Excel

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Introduction: Create Objective Type Questions in Excel

I used this kind of question paper to create sample questions for ISTQB sample papers for the candidates to test their aptitude. The same template can be used to make many other question papers in the same way. You just have to use the same template and add your own set of questions. The questions are objective type with 4 options. I got the idea from Kaun banega carorepati (an Indian version of Who wants to be a millionaire)

Step 1: Creating the Worksheets

Open Excel. Make sure you save the file as .xls (office 2003 format) as in the office 2007 and above formats the macros is not saved properly.

Create 2 worksheets named "Querstions" and "Testing Questions"
In the Questions worksheet create or copy the questions that you want to be asked, with the correct answers ofcourse.
In the cell H1 put the formula =COUNTA(G:G) (this will keep track of the questions marked to be asked)
In the cell I1 put the formula =COUNTA(A:A) (this will keep track of total number of questions)

In the Testing Questions worksheet create a button that will launch the question form.

Step 2: Creating User Form

Open VBA and create a user form.
Put 7 controls as shown in the image.
Create proper names for the controls (final file is attached)

Step 3: Write the Code

Create a macro for the Button on the worksheet
*************************
Sub Button1_Click()
Randomize
totalq = CInt(Range("Questions!I1").Text)
For i = 1 To totalq
    Range("Questions!G" & i).FormulaR1C1 = ""
Next
While (Range("Questions!H1").Text <> 10)
    i = Round(1 + ((totalq - 1) * Rnd()), 0)
    Range("Questions!G" & i).FormulaR1C1 = "A"
Wend
QForm.Show
End Sub
*************************

Also create the VBA code for the form to work
*************************
Dim counter, ans, qcounter

Private Sub Answer1_Click()
Button.Enabled = True
End Sub
Private Sub Answer2_Click()
Button.Enabled = True
End Sub
Private Sub Answer3_Click()
Button.Enabled = True
End Sub
Private Sub Answer4_Click()
Button.Enabled = True
End Sub

Private Sub Button_Click()
If (Answer1.Value = True) Then
    ans = 1
ElseIf (Answer2.Value = True) Then
    ans = 2
ElseIf (Answer3.Value = True) Then
    ans = 3
ElseIf (Answer4.Value = True) Then
    ans = 4
End If
ansacc = CInt(Range("Questions!F" & counter).Text)
If (ansacc = ans) Then
    status.Width = status.Width + 30
End If
Answer1.Value = False
Answer2.Value = False
Answer3.Value = False
Answer4.Value = False
counter = counter + 1
qcounter = qcounter + 1
If qcounter <= 10 Then
While (Range("Questions!G" & counter).Text <> "A")
    counter = counter + 1
Wend
Question.Caption = Range("Questions!A" & counter).Text
Answer1.Caption = Range("Questions!B" & counter).Text
Answer2.Caption = Range("Questions!C" & counter).Text
Answer3.Caption = Range("Questions!D" & counter).Text
Answer4.Caption = Range("Questions!E" & counter).Text
End If
Button.Enabled = False
If qcounter = 11 Then
MsgBox ("Your score is " & 10 * status.Width / 30 & "%")
QForm.Hide
End If
End Sub

Private Sub UserForm_Activate()
counter = 1
Answer1.Value = False
Answer2.Value = False
Answer3.Value = False
Answer4.Value = False
status.Width = 0
Button.Enabled = False
ans = 0
While (Range("Questions!G" & counter).Text <> "A")
    counter = counter + 1
Wend
Question.Caption = Range("Questions!A" & counter).Text
Answer1.Caption = Range("Questions!B" & counter).Text
Answer2.Caption = Range("Questions!C" & counter).Text
Answer3.Caption = Range("Questions!D" & counter).Text
Answer4.Caption = Range("Questions!E" & counter).Text
qcounter = 1
End Sub
*************************

Step 4: Execute the Code

Click the start test button. The user form should open and the options with the questions should be populated. If it does not open, that means your macro settings are not set. Kindly google for the same.

Step 5: How Does It Work

1. First 10 questions are marked at random.
2. The user form is opened and the first question is put to the user.
3. When the user selects an answer the Next button is enabled.
4. When the next button is clicked the code compares the right answer with the user's answer and if it is OK the score bar is increased.
5. This happens till all the 10 marked questions have been answered.

Step 6: Secure the Questions

Now the questions have to be hidden from the user, so that he/she should not be able to see the answers.

For doing this, In the VBA window mark its visibility as VeryHidden.
You can also protect the sheet by password protecting it etc. But that's up to you.

The attached workbook does not have these things incorporated.

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33 Comments

want to add explanation column

Hi thanks a lot..
Can you help me in two things
1. I want name of the candidate to fill in.
2. I want to see script at the end which questions got correct and which got wrong.

Can you provide the code, so that o can include in this code.

Please reply.
Thanks

hey thanks a lot.

i needed hekp in two things:

1) how should i remove the randomness of questions.

2) what should i do if i want the options selected to be stored in the excel sheet

Hi,

Any idea how do we store the scores if there are 50 concurrent users giving the same test?

How would you create a "complete" button, that when the test taker is done, that outputs their answers along with their score to another file (or even to an email address), or to a printer?

You see, I am a lazy guy. The code for what you ask is available on google. But It will take some time to get incorporated into the code. I will surely add those in v2.0.

Hi,

Any idea how do we store the scores if there are 50 concurrent users giving the same test?

Hi, Iam new vba any one help me what are 7 controls which was added to the userform plz

The default userform controls in excel VBA are

Label: used for showing text to user

TextBox: used to take user input

ComboBox: Dropdown list

ListBox: Scrolling list (can be multi selection)

CheckBox: Used to take tick marks (multi selection)

OptionButton: Used to take tick marks (single selection)

ToggleButton: On off switch

Frame: Used to group controls

CommandButton: ok/cancel/submit or any other button

TabStrip: Used for multi tab effect

MultiPage: Used for multi form effect

ScrollBar: Used to scroll/slider

SpinButton: Used as counter

Image: Insert pics

RefEdit: External controls like file read wizard

I have used: Labels, RadioButtons and CommandButtons in the above user form.

Hope this helps.