How to Alphabetize by Last Name in Microsoft Word


Introduction: How to Alphabetize by Last Name in Microsoft Word

About: My name is Joe. I don't use this site that much anymore because I am lame but you will find some my instructables from a while back that I wrote up. I'm really sorry if they are poorly written, don't make a ...

In this instructable I am going to teach you how alphabetize by last name in MS word. It is a really handy tool that is very useful at time.

Step 1: HIghlight Names

The first thing you have to do after typing in the names is highlight them.

Step 2: Sort!

Now after highlighting the text Click the Table menu then Sort. When you are in the sort dialog box chose sort by Word 2 and Click OK.

Step 3: List Has Been Alphabetized

Congratulations! Now your list has been alphabetized by last name. This should save you a lot of time. Please ask questions and leave comments. Thanks for reading!
Joe Rowley
JoeR14 (at) gmail {dot] com



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    What version of MS Word are you using? This is not an option in Word 2K (yeah, I'm oooold).

    3 replies

    I have 2003. Sorry. Do even get the sort function?

    Yep, table->sort is in there but the only options under "sort by" are paragraph and field one. Guess if I really need this I'll have to upgrade.

    No. Dont upgrade. I dont know why but sometimes it only says field 1. Sorry. I should be able to figure it out but i struggled with it for a while and could not fix it.

    This will really come in handy when I write annotated bibliographies. Can it organize by only the first word of each paragraph?

    1 reply

    Yeah, I think so. Just figured it out tonight and have not had that much time to mess with it. Thanks