Introduction: How to Alphabetize by Last Name in Microsoft Word

Picture of How to Alphabetize by Last Name in Microsoft Word

In this instructable I am going to teach you how alphabetize by last name in MS word. It is a really handy tool that is very useful at time.

Step 1: HIghlight Names

Picture of HIghlight Names

The first thing you have to do after typing in the names is highlight them.

Step 2: Sort!

Picture of Sort!

Now after highlighting the text Click the Table menu then Sort. When you are in the sort dialog box chose sort by Word 2 and Click OK.

Step 3: List Has Been Alphabetized

Congratulations! Now your list has been alphabetized by last name. This should save you a lot of time. Please ask questions and leave comments. Thanks for reading!
Joe Rowley
JoeR14 (at) gmail {dot] com

Comments

ToyMaker (author)2007-10-29

What version of MS Word are you using? This is not an option in Word 2K (yeah, I'm oooold).

joejoerowley (author)ToyMaker2007-10-29

I have 2003. Sorry. Do even get the sort function?

ToyMaker (author)joejoerowley2007-11-01

Yep, table->sort is in there but the only options under "sort by" are paragraph and field one. Guess if I really need this I'll have to upgrade.

joejoerowley (author)ToyMaker2007-11-01

No. Dont upgrade. I dont know why but sometimes it only says field 1. Sorry. I should be able to figure it out but i struggled with it for a while and could not fix it.

zipykido (author)2007-10-28

This will really come in handy when I write annotated bibliographies. Can it organize by only the first word of each paragraph?

joejoerowley (author)zipykido2007-10-28

Yeah, I think so. Just figured it out tonight and have not had that much time to mess with it. Thanks

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Bio: My name is Joe. I don't use this site that much anymore because I am lame but you will find some my instructables from ... More »
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