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How To Manually Merge Gmail Account With Apple Mail 2.0-3.x

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Picture of How To Manually Merge Gmail Account With Apple Mail 2.0-3.x
This tutorial will instruct those with basic computer skills how to merge their Gmail account into Apple Mail 2.0-3.x in 10-15 minutes.


YOU WILL NEED:
-an Apple computer with Apple Mail 2.0-3.x
-an Internet connection.
-an existing Gmail account.

HOW TO CHECK IF YOU HAVE THE CORRECT VERSION OF APPLE MAIL (2.0):

1. Open the APPLE MAIL APPLICATION.
            -The mail icon will be on your desktop. This looks like a postage stamp with an eagle on it.
            -If you cannot find Apple Mail, search for the application using the magnifying glass on the top right corner.

2. Click MAIL on top left of the computer screen.
            -A drop down menu will appear.

3. Select ABOUT MAIL from the drop down menu.

4. A pop up screen should come up stating what version of Apple Mail you have.


5. If you have Apple Mail 2.0 or any Apple Mail 3.X , then you can manually follow this tutorial.

6. Exit out of all windows.
 
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Step 1:

Open your desired your Internet Browser (Safari, FireFox, Google Chrome, etc).

Step 2:

Go to www.gmail.com and sign into your account.

Step 3:

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Click the GEAR IMAGE on the TOP RIGHT CORNER of the website.
              - A drop down box of options will appear.
              -Click MAIL SETTINGS.

Step 4:

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Click the tab Forwarding and POP/IMAP.

Step 5:

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Click the bubble ENABLE POP FOR ALL MAIL.

Step 6:

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Click SAVE CHANGES at the bottom of the page.

Step 7:

 Exit out of the Internet Browser.

Step 8:

Open the APPLE MAIL APPLICATION .
             -The mail icon will be on your desktop. This looks like a postage stamp with an eagle on it.
             -If you cannot find Apple Mail, search for the application using the magnifying glass on the top right corner.

Step 9:

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Click Mail on the TOP LEFT CORNER of your screen.
            -Click PREFERENCES.

Step 10:

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Click the tab Accounts.
             -Click the PLUS SIGN [+] AT THE BOTTOM LEFT OF THE WINDOW to create an account.

Step 11:

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Enter all information correctly on the window titled “Add Account”:
        a. Your Full Name.
        b. Email Address: (the Gmail address you are linking)
        c. Password: (for the Gmail account)

Step 12:

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UNCHECK AUTOMATICALLY SET UP ACCOUNT.


Step 13:

Check all information is correct and click CONTINUE.



Step 14: Incoming Mail Server

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Enter and check all information:
         a. Account type: POP.
         b. Description: YOU DECIDE. EX: GMAIL ACCOUNT.
         c. Incoming mail server: POP.GMAIL.COM
         d. Username: ENTER GMAIL USERNAME.
                       * If your email address is: example@gmail.com then your user name would be: example.
         e. Password: YOUR PASSWORD FOR THIS ACCOUNT.

Step 15:

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Click CONTINUE.

**If the “Incoming Mail Security” window appears, makes sure that “SSL” is checked, and the Authentication box is set to “Password.”** After, Click CONTINUE.**

Step 16: Outgoing Mail Server

Picture of Outgoing Mail Server
Enter and check all information:
         a. Description: LEAVE BLANK.
         b. Outgoing Mail Server: SMTP.GMAIL.COM.
                            -Leave ‘USE ONLY THIS SERVER’ unchecked.
         c. Check USE AUTHENTICATION.
                          - Username: ENTER GMAIL USERNAME.
                                       *Email: example@gmail.com
                                       *Username: EXAMPLE
          d. Password: ENTER GMAIL PASSWORD FOR THIS ACCOUNT.

Step 17:

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Click CONTINUE.

**If the “Outgoing Mail Security” window appears, makes sure that “SSL” is checked, and the Authentication box is set to “Password.” ** After, Click CONTINUE**

Step 18:

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Check the "Account Summary" is correct:
               a. Incoming Mail Server: POP.GMAIL.COM
                             *SSL: ON.
               b. Outgoing mail server: SMTP.GMAIL.COM
                             *SSL: ON.
               c. Check TAKE ACCOUNT ONLINE.

Step 19:

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Click CREATE. The account should now be set up.

Step 20:

Exit out of ACCOUNTS and PREFERENCES windows and return to the APPLE MAIL APPLICATION.

Step 21: How to Use Apple Mail

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Click MAIL.
      -Select PREFERENCES.

Step 22:

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Go to ACCOUNTS TAB.

Step 23:

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Select the ACCOUNT you just configured on the left side.

Step 24:

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Check ACCOUNT INFORMATION.

Step 25:

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Click ADVANCED TAB.

Step 26:

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Check PORT NUMBER:
           -Port: 993.

Step 27:

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Make sure ‘USE SSL’ is checked.

Step 28:

Close PREFERENCES WINDOW and return to the APPLE MAIL application.

Step 29:

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To RECEIVE MAIL:
          -Click GET MAIL on the top left corner of the application.

Step 30:

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To SEND MAIL:
          -Click NEW MESSAGE  in the middle of the application.

Step 31: To Add an Additional Gmail Account

Return to PREFERENCES.

Step 32: To Add Another Account

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Click ACCOUNT.
              a. Click the PLUS SIGN (+) on the bottom left corner.
              b. Repeat steps 11-28.
blogging3133 years ago
Great instructions! These direcctions were not too wordy and I did not have a hard time following them. The bolding, italicizing, and capitalizing of the words was also very helpful.

N.Hitchcock
bmg33 years ago
Having a mac computer, I have always been interested in accessing this account but I have never gone through with it and it is nice to finally get clarification on how to use it. The pictures were very easy to follow
Engl313UA3 years ago
This is something extremely useful that most people need to know to be able to check their emails on a more regular basis. The instructions themselves were worded just fine, but the main problem here is having 32 steps. It's just way too many for something like this, which really shouldn't take as long as you suggest.
scheinma3 years ago
Very good! The use of images were extremely helpful. Does this work with catmail as well?
KH23233 years ago
A previous comment suggested condensing the steps. I wonder if Step 2 and Step 3 (as we see here) can be combined under a heading like "Getting Started" or "Beginning" or something along those lines.
ksteven13 years ago
This looks like a great instructable but it was getting a bit tiring to click on the "Next Step" button that much and having to wait for the next page to load. It might be better if you could condense the steps and separate them into different categories instead.

Otherwise, the instructions are very well written and easy to follow.

Great job!
randofo3 years ago
Thanks for sharing this. I have always vaguely wondered how to do this, but never felt inspired enough to actually figure this out.