How to Easily Track Your Distant Employees


Introduction: How to Easily Track Your Distant Employees

About: Oh, I have a long list of interests that includes, beauty (nothing surprising here, all girls have such an interest), cooking (especially cooking :) ), modern technologies (I've just graduated from a tech un...

Recently,my boss has given me a task to find the best way to monitor employees to make sure that they don’t spend time watching videos or walking around instead of doing their job. I’ve come across a very effective and user-friendly program called Hubstaff. It is so handy that I can’t but share my positive experience of using it. No matter whether you are an international outsourcing company or a small online contractor, using Hubstaff is a great way to monitor the effectiveness of distant employees.This article is a quick guide for potential users. Information has been taken form

Step 1: Step 1: Start With Your Organizations

The most important aspects of Hubstaff are organizations. They are designed to effectively manage an array of projects, access levels and tasks.

For instance, let’s imagine that there are 3 different clients in your virtual team you have to manage. In this case, the most suitable solution is to use Hubstaff and create three organizations within it.

• Client A
• Client B
• Client C

There are two steps to start organizations on Hubstaff. Open the ‘Organizations’ tab, choose the ‘New Organization’ box and click on it. See the picture below. 

Come up with a name for your organization. In order to create your organization, you have to start a project and make sure to click save, otherwise the system will not work. At this point you don’t have to spend too much time picking the right name for your project, just go for one that makes sense to you.

After you have set up organizations, it is possible to give your clients access to the files created. However, if you don’t want to grant access to your screenshots, you can use your organizations to manage current projects and tasks.

Step 2: Step 2: Create Your Projects

When you are finished with your organizations, it is high time to move to your projects. Keep in mind that the work within your organization is closely connected to projects. They can be organized in different ways, depending on your needs and requirements. Below there is a typical example of projects:

• Research and Development
• Marketing
• Accounting
• Web Design

Alternatively, it is possible to attribute several properties to one organization. In such a case, your preliminary list of projects will be as follows:

- www.
- www.
- www.

Don’t worry about project names; choose ones that suit your management style. Names like ‘Work’ or ‘General’ are acceptable.
Projects can be easily set up and changed at any time. In order to do it, you have to choose the organization you want to set up a project for from your list. Then click on the ‘add project’ link.

Hubstaff allows you to add as many projects as you want. Your employees can choose those projects from their desktops applications. Users are shown project menus corresponding to the ones you’ve created. Time they spend on these projects will be tracked until they switch tasks.

Step 3: Step 3: Invite Your Employees

Last but not least, invite your team members. There are three little steps to do that.

First of all, choose the organization to which a new user will belong. After that, click on the ‘Invite’ link that appears on the screen. Finally, enter the email address of your employee and choose a suitable user role. When you are finished you should receive the following email.

That's all! You can now track all your employees easily. As you can see from my instructable, this program is very simple in use, so I'm sure you won't have any problems with it. Still, if you do, please leave your comment and I'll try to help you.



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