Step 1: Step 1: Start With Your Organizations
For instance, let’s imagine that there are 3 different clients in your virtual team you have to manage. In this case, the most suitable solution is to use Hubstaff and create three organizations within it.
• Client A
• Client B
• Client C
There are two steps to start organizations on Hubstaff. Open the ‘Organizations’ tab, choose the ‘New Organization’ box and click on it. See the picture below.
Come up with a name for your organization. In order to create your organization, you have to start a project and make sure to click save, otherwise the system will not work. At this point you don’t have to spend too much time picking the right name for your project, just go for one that makes sense to you.
After you have set up organizations, it is possible to give your clients access to the files created. However, if you don’t want to grant access to your screenshots, you can use your organizations to manage current projects and tasks.
Step 2: Step 2: Create Your Projects
• Research and Development
• Web Design
Alternatively, it is possible to attribute several properties to one organization. In such a case, your preliminary list of projects will be as follows:
- www. NameofthesiteA.com
- www. NameofthesiteB.com
- www. NameofthesiteC.com
Don’t worry about project names; choose ones that suit your management style. Names like ‘Work’ or ‘General’ are acceptable.
Projects can be easily set up and changed at any time. In order to do it, you have to choose the organization you want to set up a project for from your list. Then click on the ‘add project’ link.
Hubstaff allows you to add as many projects as you want. Your employees can choose those projects from their desktops applications. Users are shown project menus corresponding to the ones you’ve created. Time they spend on these projects will be tracked until they switch tasks.
Step 3: Step 3: Invite Your Employees
First of all, choose the organization to which a new user will belong. After that, click on the ‘Invite’ link that appears on the screen. Finally, enter the email address of your employee and choose a suitable user role. When you are finished you should receive the following email.
That's all! You can now track all your employees easily. As you can see from my instructable, this program is very simple in use, so I'm sure you won't have any problems with it. Still, if you do, please leave your comment and I'll try to help you.