All through my years in High School, I was really involved with the drama program, specifically with crew. Started in construction, moved to running, then to lighting, and now that I've graduated, I was pulled back to help out with lighting and multimedia, since I was really the main guy for all of that when I was there (although I learned it all from a German wizard...).
This year, the Fall Play production was The Crucible, by Arthur Miller, and since I am a film student, I was also tasked with taping the show for DVD. We've had professional companies come in and tape shows before, but usually just the Spring Musical, since that pulls in more moolah.
Anyway, Here is the setup I used, and I submit this for your consideration, in the hopes that you may glean some useful information from it.
Step 1: Equipment: Intro
In addition to your physical equipment, you'll also need to have the basic knowledge required to run the cameras, and optionally, know something about "mise-en-scene" (it's french, don't worry.), which basically means knowing what is visually appealing to the audience (smooth panning, rule of thirds, etc. google it.).
You also may (probably will) need a second or third camera operator, depending on what your setup is.
Step 2: Equipment: Cameras
For a live action performance, it is important to get as many angles on as much of the stage as you can, so you don't have to tape more than once.
So, gather as many high quality cameras as you can (so no cell phones, genius.)
Keep in mind the "High Quality" part. You want a camera that has the following:
We'll get to the reasons why later.
This is my gear:
*1 Canon GL2
*1 Panasonic PVGS500
Both of these are 3CCD cameras, meaning they have 3 chips (as opposed to the single one that basic camcorders have), and therefore have higher quality video.
You will also need tripods. For both cameras. If you don't have tripods, it will turn out like crap. Period.
Step 3: Equipment: Sound
I don't know why you would EVER be using the camera's built in mic, and especially not from the back of the auditorium.
Make sure your cameras have audio in ports (they're usually red colored), or alternatively, you could record the audio straight into a laptop (using Garageband or similar.)
As far as mics go, the most important thing is to make sure you have good coverage over all areas of the stage at once.
For The Crucible, we had three mics set up: 2 Shotgun mics on the sides, and a single floor mic at center stage. It's not the best idea to use shotgun mics for coverage, since they are very directional and you may have empty areas, but I got lucky and it worked out pretty well for my purposes.
If you have more than one mic, you're gonna want to have a sound board or a mixer to route them through (since the camera can only handle one input, you need to merge them.). Plus, that saves you having to run and tape down miles on XLR cable (get a crewbie to do it...)
Step 4: The Big Picture.
Below is my setup in "The Crow's Nest", where the spotlights usually are. I mentioned I was doing multimedia as well, well that's why I need to streamline the process, because I've got other crap to do...
The GL2's video is being captured live to an external hard drive, via FCP on an iMac, this speeds up the editing process, (the Panasonic's using DV tapes.)
The sound from the three mics gets routed into the sound board, then out via an XLR/1.25" cable to the Panasonic. I would have preferred to record the audio to the GL2, but it made this obnoxious buzzing when the firewire was connected as well. Oh well, I have another camera...
Step 5: Capturing live.
Here's the Diddly.
1. Make sure you have firewire. Chances are you do, but some people are idiots, so...
2. make sure you have space for the video files. 4 Acts, about 30-45 min long each, that eats up a lot of space, real quick. Just from the GL2, I have 30GB of video,probably 35-40 from the Panasonic bc of audio.
3. Settings: Go to your system settings and make sure your capture scratch is set to your external hard drive, if you have one, or to a folder you specify.
In the log and capture window (cmd-8), make sure under Capture Settings, you CHANGE DEVICE CONTROL TO NON-CONTROLLABLE DEVICE. It was in caps because it's important. Otherwise, you comp will wait for a timecode, which won't come because your camera isn't in playback mode. (you knew that, right?)
You should now be able to hit capture now and sit back. (or head to the next step.)
Step 6: Wrapping up:
Also, in terms of Videography, make sure that you and your camera operators are communicating. We didn't have enough Clearcom headsets to put my operator on, so I told him before the show to mainly get closeups of people talking, and I would try and get wider angles (since I couldn't be on it constantly, it's easier to just leave it stationary if you're not zoomed in.)
Be aware: If you are taping this for a DVD that parents can buy, please make an effort to not screw up. Their acting should be the focus of the DVD, not your jerky camera moves and erratic zooming. Be professional.
I can't think of anything else, so I hope that you might have learned something new here, and I hope it helps those of you who plan to document your High School's Drama Productions!