How to host a Quilt-in Event

Step 2 Plan your dates, times and advertising

·         We recommend that this take place sometime between October and December.

It seems that people start thinking of doing charitable work during this time period and it’s easier to get volunteers.

·         We have had a great deal of success doing our event over 2 days.

We have chosen Friday night, after work, and Saturday all day.

This seems to work well because some people like to go ahead and do this right after work then have the rest of the weekend free.

Also, since we plan to work all day Saturday we give people the opportunity to come in from out-of-town to work for a significant period of time.

By the way, this is a great activity for kids!

·         Contact your local television and radio stations.

Many will advertise your event for free.

·         Make up flyers that can be given to churches, grocery stores, and craft stores.

We have found that many corporate entities are very willing to help you with advertising and supporting your event as long as it doesn’t cost them anything to do so.

Also, if you are planning on having regular meetings for other tasks, this is a great time to let people know about your organization.

·         Make sure you include your list of needed supplies on the flyers.

(Be prepared for the flood of supplies that will come in!)

o   Make sure you contact your local Boy Scouts and Girl Scouts.

They can get badges for helping with events like this.

If you give them enough warning they will overwhelm you with support.

o   Contact your local high schools and student clubs.

Many of these students are looking for things to fill up their college applications.

It looks really great if they can say they helped with an area Quilt-In.

(Be prepared to write a letter of recommendation for students who come so it can be included in their school files.)