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Step 9: Business matters

The details for running the financial end of camp are no different than starting up another business. However, as this was my first time starting a business, I figure it's worthwhile sharing the details I found out.

I figured that it was important to set up a business checking account so that people could write checks to "Camp Kaleidoscope" and not me, Michael Nagle. I figured things would seem less sketchy that way.

To do this, I went to City Hall in Boston and got a "doing business as" license (normally referred to as a dba license.) Basically, this mean that for $40, I (the legal entity Michael Nagle) could do business as Camp Kaleidoscope. The form was a page or two and straightforward -- I think I probably had to bring an ID and it took me 10 minutes to fill out the form and get the license.

I then took that to a bank account (the Cambridge Trust Company) and got a business checking account. Problem solved!

We're now, in our 3rd year, in the process of becoming a non-profit corporation. To do this you have to....

First become a corporation (and in MA, a specific kind of corporation called a non-profit corporation.)

Then file with the IRS for 501(c)(3) tax-exempt status. Though I shared the dread everyone does when thinking about filling out Form 1023, the form to file for non-profit status, it really wasn't that bad when I sat down to do it.

Instructions for Form 1023 was an incrediby helpful document. It answers all of the questions that come up when filling out Form 1023, very thoroughly. I found this document invaluable in filing our non-profit status application.

There's also a good document released by the IRS on the distinctions of a public charity vs. a private foundation. You have to decide which one of these you are when applying for non-profit status. I've unfortunately lost track of it, but if I come across it, I'll link to it here.
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<p>Summer camp by NHTPL</p>
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<p>Hi, I was just browsing around in google search and found this website. I'm planning a youth camp for 2 years later. I just saw something like Liability &amp; medical insurance. My question is how can i get that, because the camp I'm planning is for DEAF middle/high schools. They are attending to deaf school. Let me know, THANKS!</p>
<p>We have someone who is very keen to start a summer camp in Oman. If any of you guys are interested please contact us on apply@jobibex.com or visit <a href="http://www.jobibex.com" rel="nofollow"> www.jobibex.com </a> and post your resume as a summer camp operator/planner.</p><p>Remind you, Summer in Oman is equivalent to winter in MA with slightly change in the sign next to the temperature:)</p>
<p>I am a teacher and have created several summer camps for my kids and their friends, as well as for schools. I had an idea that it might be fun to have a camp based on the book (or something similar) The Daring Book for Girls or 100 things all girls should know. Anyone out there already invent this wheel? :)</p>
<p>Hello Mr Nagle,</p><p>Thank you very much for this piece as i find it very helpful and Important.</p><p>I am from Nigeria, and i started had started a summer-camp here in my city about August of 2013.</p><p>I thereby follow I full course all of your guidelines in that write as accurate.</p><p>Our camp centers as a purpose driven entertainment and leadership camp event, which will also be having certain celebrities from various industries such as: music, art, fashion, Movies and the rest, visit and enlighten them about life realities in practical terms. We believe edutainment is a truthful way of encouraging our teenagers for the reality of the future. It's for ages 13-19.</p><p>The camp also has other features such as the sports, dinner, awards, Entrepreneurship build-up, Career talks, orphanage visit and more.</p><p>I am a young graduate, and I'm growing.</p><p>I have been able to secure all the necessaries including the location, registration(licence), dedicated team members &amp; staff and stated camp activities for the week.</p><p>Where I have challenge now is about getting campers...</p><p>Yea!!! Publicity, and the rest. Does require quite some fund.</p><p>I need a website, designed brochure and many other certain materials..</p><p>I couldn't raise money for publicity anymore. What can I do please. Do get campers</p><p>Opeyemi</p><p>Lagos, Nigeria</p>
<p>Hi Opeyemi,</p><p>Thanks for writing! How is your project going? How has finding people gone?</p><p>I'd suggest two things:</p><p>1. You can make a website with tools on the web, like Weebly or perhaps Wordpress. I would put something up to start. You can refine it and improve its look as you go.</p><p>2. The real way we got momentum was by running free workshops on weekends -- about an afternoon long. This was a form of getting the word out that showed children and family what it would be like to come to our program. Maybe something like this would work for you. </p><p>Let me know how your program is going!</p><p>~Nagle</p>
<p>Hey guys,</p><p>So me and my friends want to make a summer camp but we are not sure if we need licensing since we are only 15 years old. Can someone reply if you have and answer? It would be greatly appreciated. Thank you</p>
<p>Hey!</p><p>If you're doing something beyond just you and your friends and kids you already know, you'd need a license. If it's informal and it's just you and younger kids you know getting together for a few weeks then I think you can just work out that with the relevant families.</p><p>You should get in touch with your city hall to find the licensing rules, but I can 99% guarantee you'll need to find an 18+-year-old to sponsor your project. Why don't you check it out and check back in here as it develops?</p>
Hello Nagle <br><br>I'm going to start a summer program. How do I come up with a name that evolves around children k-5. _______ summer program.
<p>Hey :)</p><p>Well, what do you want the kids to do at your summer camp?</p>
<p>Hi,</p><p>So cool to find this instructable written by you! My kids were at Camp K. early on and my son is at P&amp;C this summer. So just a plug that the camps Nagle created were/are great and well received. <br><br>Any advice on promoting a new camp? I have a meetup that teaches women technology (front-end development) and I am considering creating a similar camp for girls summer 2016. I have sponsorship from two local high tech firms, one of which may be open to sponsoring the camp/providing a location.<br><br>Best, Sara</p>
<p>Hi Sara!</p><p>That's cool that we get a chance to re-connect here.</p><p>I'm happy to brainstorm with you or think more about what this would look like. My email is mpnagle atsign gmail dot com. One thought is if you would want to do something on your own or partner with the Cambridge non-profit Science Club for Girls. Maybe check out their web site -- I could make an introduction if helpful.</p>
Any thoughts about opening a camp kids stay at (sleep)? Specifically in regards to cost. Also what are the laws, for any camp, about running it on your own property? I'm from MA.
Great article. A friend and i have the idea of starting our own inner city sports camp in Brooklyn nyc. We know that we will have access to use a church and we know itll be 8 weeks long, starting july 6th which gives us just under two months to get it off the ground. My question to you is do you think 2 months is enough time to completely create and launch the camp successfully? Was your experience worth it? Or are we in way over our heads... Thanks!
<p>You can do it put your back into it!</p><p>Yes, totally possible. I launched Camp K. with less lead time. Finding kids will be tough. You may settle on a low cap like 10. Or trying to do weeks like first / last week of summer when camps often don't run. That will be your main concern, but it's totally doable, and you'll have something to reflect on in the fall for next time. I feel like it's worth getting the ball rolling. You should post here if you do keep going and keep us posted :)</p>
<p>hey guys, I am an Elementary Education Major in my final semester, and my friend and I are thinking of opening up a tiny summer camp in 6 weeks. We want a maximum of 10 children per week. I have a few questions I was hoping you guys could help me with! </p><p>1) can I run this camp out of my house? If not, I can rent a space, but would I have to have insurance for this? </p><p>2) do I need insurance for the camp? if so how much would it cost? </p><p>3) what type of documents do I need to have the parents sign in order to release liability for driving and such? </p><p>Please help! </p>
<p>hey!</p><p>that's great! i hope you make it happen!</p><p>your answers are going to be specific to your state and city. you should get in touch with someone at probably your city hall, and they will be able to answer these questions for you. there should be a safety office that does licensing for educational programs and specifically camps that you can talk to.</p><p>why don't you start there and write back as that evolves?</p>

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