How to Send a Fax

This is a simple step-by-step instruction on how to send a fax.

Supplies

This fax is being sent using a Ricoh copy machine that can copy, fax, scan and print.

Step 1: Providing Access

These are step by step instructions on how to send a facsimile.

It is important because multiple branches within Toledo Lucas County Public Library received new fax machines. The staff have difficult learning how to use the new machines, so we anticipated difficult when patron's began using them. This simple, step-by-step tutorial should be able to assist anyone in need.

Providing access to our patrons is a part of our mission, vision and values at Toledo Lucas County Public Library.

Step 2: Click Fax

1. Fax is short facsimile. It could say "fax" or "facsimile".

Step 3: Place the Document on the Scanner

1. The top portion is best for a simple fax with documents, only.
2. The underneath portion, on the glass, is best for faxes with different size documents and non-paperwork (books, ID's, etc.). After placing the document on the glass scanner, close the top.
   1. For this part, if you have multiple documents to scan, you will scan each document
      1. place the first document on the glass scanner
      2. click start
      3. remove first document
      4. place the second document on the glass scanner
      5. click start
      6. repeat until no documents left
      7. click "Finish Scan"

Step 4: Click the Purple (+)

1. This is the place to add the fax number.
2. You could add multiple fax numbers by typing the number, then clicking the purple (+) again until finished.

Step 5: Click "Enter With Number Keys"

1. Once you click this option, the number keys will pop up and you will dial the number.
2. Don't forget to use (1) before the fax number if it is out of the city.
   1. Toledo numbers are 419 and 567. Any non Toledo numbers should have a (1) before it.
      1. For example, 1 800 321 7654.

Step 6: Click the Green "Start" Button

1. Once you click "Start", the fax will begin.

Step 7: Wait for the Fax Confirmation

1. The machine will update you on the transmission status as it is sending.
   1. It will say in the top left corner on the screen "Communicating. Sending p 1/4" and will update until the fax confirmation sheet is printed.

Step 8: Confirm Fax Transmittal With Confirmation Sheet

1. It will say "OK" under "RESULT" if everything sent correctly.
2. If it does not send correctly, an error message will be noted.
   1. Under "RESULT", an error message will appear
      1. for example, E1) means hang up or line fail

This is the final product!

Step 9: How to Fax Video

Here is a short Youtube video describing how to send a fax.