How to Schedule a Meeting in Microsoft Outlook 2007




Disclaimer: If working long periods of time scheduling meetings, make sure a keyboard wrist rest is present to prevent carpal tunnel. Please ensure you have appropriate rights of Microsoft Outlook and approval to schedule meetings.

Materials: Computer with internet access and access to Microsoft Outlook 2007

Don't ever be late for a meeting again! Or even worse, completely forget the meeting!

As an office coordinator in a busy medical office, I know what it feels like to have the pressure of scheduling multiple meetings for many people. By creating this instructable of the basic steps to scheduling a meeting, hopefully you won't ever have to worry about missing a meeting again!

Step 1: Open Outlook

Once the application is open, make sure to select "Calendar" that is located on the bottom left hand column

Step 2: Select Date

Select the appropriate date then click on the icon that says "New". It is located next to a small graphic of a calendar.

Step 3: Complete Meeting Information

After clicking on the "New" icon, the appointment screen pops up.

You will want to complete the subject section so you know what kind of meeting is being scheduled.

Complete the location section.

Adjust the start and ending times to reflect the actual meeting time and how long it should last.

Step 4: Video of Other Features

Watch the video that will show some extra feature that may be beneficial to you!

Step 5: Save the Meeting

Once you have all the information you need regarding the meeting, make sure to "Save" it so it will show up on your calendar.

Step 6: View It

To view the meeting on you calendar, select the date you scheduled it for and you will see it.

Step 7: Delete It

If you need to delete the meeting:

Simply go the meeting on your calendar

Double click to open the appointment box

Click delete

Step 8: Ensure It Is Deleted

To be sure the meeting has been deleted and removed from your calendar; simply go to the date it was scheduled for and you will see the time is available again.



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    8 Discussions


    2 years ago

    I like that you can set appointments to 'private' in this tool. It's quite helpful for ensuring privacy.


    2 years ago

    Good walkthrough. I use Outlook every day and it has some really nice features. I thought you did a nice job laying out the steps needed to get the job done. You mentioned the scheduling assistant in a comment and I can't agree with you more.


    2 years ago

    The video you supplied was a great aid because I was able to see where to click and your narration helped to explain the steps.

    1 reply

    2 years ago

    I am new to Microsoft outlook, and found this a really helpful guide to schedule a meeting. After watching your guide I was able to schedule my first meeting in outlook in my new position at work as an assistant manager. Your steps made the learning process easy and seamless. Thank you

    1 reply

    Reply 2 years ago

    Thanks for taking time to view this instructable! I am glad you found this to be helpful and you succeeded well at your first time scheduling a meeting. Good luck with your new position!


    This is a good way to keep everyone in an office organized so that their schedules line up with each other.

    1 reply

    Thanks for viewing my instructable. Although I kept this as the basic steps, I do like how in Microsoft Outlook, it allows you use the "Scheduling Assistant" and you able to view other's peoples schedule (of course not the actual details) to see if they have blocked out any times as unavailable. It's a great tool!