How to Set Up a Perfect Bangkok Meeting

If you are a business traveller in the great city of Bangkok, looking for support and facilities to host a successful meeting you will find great ease in the planning stage given the plethora of services that are made available here. The tips and suggestions given below will help you set up a perfect Bangkok meeting.

Step 1: Making a List of Participants

You will have to begin the planning process by making a list of names of the people that you wish to have at your meeting. Based on the scale of the meeting the complexity of this stage will vary. Take time to sit with your colleagues and read and re-read the list to ensure that you have not missed out a single name. Once you have a proper list in place you will also have to highlight the names of the people that you consider to be crucial to ensure the success of your meeting.

Step 2: Deciding on a Venue

You can start looking for a good venue in Bangkok to hold your meeting. There are several essential criteria that you have to consider when choosing the hotel or the venue for the meeting. The location of the venue has to be given high importance as you really should not expect the participants to travel far, especially if the meeting will not last more than a few hours. You will certainly have to pay attention and find a place that guarantees the comfort and convenience of all.

Based on the nature of the meeting and the number of participants that you wish to have, you must also find a place that will be able to comfortably accommodate the entire group. There are meeting rooms that can be adjusted to various seating positions which will help you achieve the results that you want through the meeting in an efficient manner. The size as well as the type of meeting room you are looking at will have to be taken in to consideration during this phase. There are several leading hotels in Bangkok that offer a full package of services to business guests wishing to utilize the spaces of the hotel for business meetings and events. Depending on the nature of your meeting, you will have to find hotels that provide multimedia facilities, note pads, mics and sound systems so you will be able to have a successful meeting. If you also wish to engage your guests in team building activities, you can specifically look for hotels that provide facilities to enjoy the same. If the place that you select has an in house event planning group you will be able to enjoy great ease and convenience throughout the planning stage for sure. Try to find several venues that provide desirable facilities and then compare between the rates that each offers. Hotels such as Anantara Bangkok Riverside Resort & Spa are quite popular options among those who are looking for spacious and well equipped meetings venues Bangkok has to offer.

Step 3: Booking the Venue and Informing Guests

Once you have the list of guest names and a set of venues in place, you can set the date and time of the meeting. You will simply have to inquire from each guest about their availability on a set date that you have in mind. Once you have decided on a date, you can immediately book the venue that is most desirable. After the booking is done you should necessarily send a note to each guest via email or any other communication mode informing them of the time and venue of that is meeting is scheduled to take place.